We’re looking for staff volunteers to help create a memorable experience for graduating Anteaters!
UC Irvine’s Fall Commencement ceremony will be held December 16.
Staff volunteers will assist with graduate check-in, graduate name card distribution, line-up staffing, assisting graduates to their seats and stage management.
What staff volunteers can expect
- Each shift is approximately 3 - 3.5 hours at the Bren Events Center.
- Sign up by completing the volunteer form by Wednesday December 11, 2024
- Volunteers can sign up for one or more shifts and will be assigned to work all shifts they indicate on the volunteer form.
- Grab-and-go snacks, coffee and water will be provided throughout the day for volunteers to take a quick break in the staff-designated area.
- Volunteers will be able to attend a virtual volunteer training session in December. Volunteers will receive an email with details closer to December.
Volunteer qualifications
- Volunteers will need to follow all safety and public health guidelines in place at time of the event.
- Volunteers are provided a Commencement volunteer shirt and are encouraged to wear comfortable shoes.
- Volunteers must be a current UC Irvine staff member and have approval from their supervisor to volunteer at Commencement.
Volunteer for one role or multiple, it's up to you!
Click here to sign up
Please email commencement@uci.edu with any of your questions
Graduate Check-in
Check graduates in as they arrive to lineup. Graduates will display their grad pass QR code on their phone while staff use provided iPads to scan each graduate in. Match the graduate with the correct name card and give them any lineup instructions.
Bachelor Student Lineup
Organize lineup and assist bachelor candidates with regalia. Lead bachelor candidates into the Bren Events Center arena.
Masters Student Lineup
Organize lineup and assist masters candidates with regalia. Lead masters candidates into the Bren Events Center arena.
Volunteer Check-in
Using provided iPads, Check in all volunteers as they arrive for their shift. Assist with credentials, pins, volunteer shirts, and any questions about assignment location.
Name Display/ Scanner
Assist with the technology that helps display graduates names on the video board as they cross the stage. Volunteers in these roles are near the stage and either scan name cards while graduates approach the stage or advance names on a laptop, perfectly timing their name to be displayed as their name is called.
Graduate Seating
Assist graduates into their seat before the start of the ceremony. Pull them to stage when it is their time to cross the stage, and assist them as they exit the ceremony.
Banner Carriers
Banner Carriers play a prestigious and important role in the Commencement ceremonies, leading the Bachelor's candidates or Platform Party down the aisle and directing graduating students to and from the stage. They are selected from current UC Irvine student applicants who are not graduating in 2024.
Several Banner Carriers are needed for the ceremony.
Selected Banner Carriers are required to attend a virtual zoom training. They do not need tickets to enter the Bren Events Center for their volunteer position, but are required to check in one hour before the ceremony begins. If you've been selected, you will be notified via email with information regarding virtual zoom date and time.
It is important that volunteers in this role are able to commit to the role they sign up for. Volunteer to be a Banner Carrier » (Updated link coming soon)
National Anthem Singers
Auditions have been completed and all singers have been confirmed. Please check back in March for information regarding auditions for our June Ceremonies. Auditions for our June ceremonies are typically held in mid or late April.
